Pinnacle Peak Reserve HOA
Board of Directors

Public Session
Meeting Minutes: 6/19/02

Public session called to order by President Crosby at 7:01 PM

Attendees: Joe Krol, Gerry McCarthy, David Crosby, Richard Rippy, Jay Cocchiara, Dale Stansel (KMS)

Absent: Joe Hendren, Rob Trabert

Public Discussion

• Public meeting process and conduct explained by Dale.
• Public discussion period opened.
• No public discussion.
• Public discussion period closed.

Meeting minutes

• Meeting minutes from 5/22/02 Public Session were reviewed.
• Crosby Motion to approve. 2nd by Rippy. Ayes all.

Treasurer's Report

• Cocchiara reported on current financial status:

     Income: $7,884,08
     Expense: $6,322.06
     Op Results: $1,563.02
     Bk Balances: $71,246.99

• Crosby Motion to accept Treasurer's report. 2nd by Rippy. Ayes all.

DRC Report

• DRC Chairman reported on last month's DRC application volume and decisions. 4 applications. 2 approved. 2 denied.
• Krol Motion to accept. 2nd by McCarthy. Ayes all.

Common Areas Report

• Landscape maintenance continues.
• Crosby had previously requested that Kinney improve its performance, and progress is being made.
• Please notify Kinney immediately of any irrigation system leaks.
• Rippy Motion to accept Common Areas report. 2nd by Cocchiara. Ayes all.

Rules Committee Report

• No activity last month, but Krol expects that there will be a number of rules issues to deal with in the near future. Krol is seeking additional committee members.
• Crosby Motion to accept Rules Committee report. 2nd by Rippy. Ayes all.

Communications Committee Report

• McCarthy solicited suggestions for upcoming newsletters.
• The newsletter will be drafted immediately following each board meeting, reviewed by the President, and sent to Dale via email. Dale will print/publish 3 to 5 days from receipt (typically by month-end).
• Crosby Motion to accept Communications Committee report. 2nd by Rippy. Ayes all.

Community Projects Report

• No report.

Property Managers Report

• The Xeris contract has been amended, and solicitation of vendors is in process. Vendor response has been poor.
• Crosby Motion:
  
  

Architectural Violations Process

After a violation has been observed and reported through standard reporting methods, our violations process will be:
1. Management company will verify its records that the modification has not been approved.
2. Management company will confirm with DRC Chairman that the modification is not approved or pending approval.
3. The homeowner will be notified of the unapproved modification and advised that they have either
a. 14 days to request and/or appear for a hearing with the DRC, or
b. 30 days to remove the modification
4. If the homeowner properly and promptly applies for DRC review and approval, and if the application is denied, the homeowner will have 45 days after the DRC meeting to remove the modification.

2nd by Krol. Ayes all.

• Wall repair (monument) completed. KMS is hiring it's own maintenance crew so that these repairs will be easier in the future.
  
• Crosby Motion to accept Property Managers report. 2nd by Rippy. Ayes all.
  

Old Business

• Xeris project update provided in Property Managers report.
• Cocchiara Motion to provide access to "unofficial" electronic copy of CC&R's via website, with appropriate disclaimer and to provide website link to county records version os CC&R's. 2nd by Krol. Ayes all.

New Business

• Crosby Motion to remove Rob Trabert as Vice President and to appoint Richard Rippy in his place. 2nd by Krol. Ayes all.
• Crosby Motion to remove Joe Hendren as Secretary and to appoint Jay Cocchiara in his place. 2nd by Rippy. Ayes all.
• Rippy Motion to refer revised house painting guideline recommendations to Rules Committee. 2nd by Krol. Ayes all.
• Gerry McCarthy will begin publishing a bi-monthly newsletter for the HOA in 6/02. Any assistance, suggestions are appreciated.
• Basketball goals discussion deferred pending receipt of legal opinion.
• Common walls/areas responsibility recommendations will be forthcoming from Rippy and Krol.
• Crosby reminded the board that elections for 2 board positions (and possible more) wil be held in October.

The schedule of events leading to the election are:

1. Nominations Committee appointed in July.
2. Identify and approve candidates in August.
3. Approve/publish ballot in September.
4. Elections held in October.

• Discussion followed around optimal number of board members.
• McCarthy will promote board opportunities in the next newsletter.
• Crosby Motion to adjourn, 2nd by Rippy. Ayes all.

Next Meeting

• Wednesday, 7/17/02, 7:00 PM

Adjourn

• 8:05 PM

Respectfully submitted,
Jay Cocchiara
Secretary/Treasurer